Job Description

Job ID#: 40382

Administrative Assistant
Houston, Texas | Fully Remote
Competitive Compensation + Full Benefits, PTO & 401(k)

Position Summary
The Administrative Assistant will provide direct support to the President of a growing commercial property tax consulting firm, assisting with day-to-day administrative operations, invoicing, county communications, hearing scheduling, documentation management, and research initiatives. This position requires a highly organized, detail-oriented professional who can work independently, manage multiple priorities, and thrive in a fast-paced entrepreneurial environment.

Key Responsibilities

• Manage high-volume invoicing and billing processes, ensuring accuracy and timely completion.
• Coordinate communications with county appraisal districts and other governmental entities.
• Schedule property tax hearings, meetings, appointments, and calendar activities.
• Organize, maintain, and manage electronic files, records, and documentation.
• Prepare, edit, and manage documents utilizing Adobe Acrobat.
• Conduct research on prospective clients, commercial properties, and business development opportunities.
• Create, update, and maintain spreadsheets, reports, and tracking systems.
• Monitor deadlines and ensure all required documentation and submissions are completed on time.
• Assist with correspondence, administrative projects, and operational support as needed.
• Maintain confidentiality of sensitive company and client information.
• Support the President with daily administrative needs and special projects.
• Establish and maintain practical workflows, tracking systems, and standard operating procedures to streamline day-to-day operations and provide accountability across all business activities.

Qualifications

• Minimum of 8 years of administrative support experience required.
• Experience within Commercial Real Estate, Property Tax Consulting, Insurance, Oil & Gas, Mortgage, Title Services, or other Professional Services environments strongly preferred.
• Advanced proficiency in Microsoft Excel and Adobe Acrobat required.
• Proven ability to work independently and effectively in a fully remote environment.
• Exceptional organizational, time management, and multitasking skills.
• Strong written and verbal communication abilities.
• High attention to detail and accuracy.
• Self-motivated, proactive, and resourceful with a strong sense of ownership and accountability.
• Passionate about their work and committed to delivering high-quality results.
• Highly driven and able to thrive in a small business environment.
• Comfortable wearing multiple hats and supporting a growing organization.

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